International Project Management Association (IPMA) Practice Exam

Efficiency in project management means to:

1. Do things the right way

2. Have fewer meetings in order to have more time for work

3. Do the right things

4. Expedite the schedule by working overtime

The correct answer is: Do things the right way

Efficiency in project management encompasses the concept of performing tasks with optimal use of resources, time, and effort. The essence of being efficient is about executing processes effectively—ensuring that project activities are carried out in a manner that minimizes waste and maximizes productivity. Choosing to do things the right way aligns perfectly with this definition. It suggests a focus on utilizing best practices, adhering to established protocols, and maintaining quality standards throughout the project lifecycle. Essentially, this option embodies the principle of achieving both effectiveness and productivity in project management, as it emphasizes competence and accountability in executing project tasks. In contrast, options that propose reducing meetings to allocate more time for work, doing the right things, or expediting schedules through overtime may address different aspects of project management but do not encapsulate the specific meaning of efficiency. For instance, while fewer meetings might seem beneficial for time management, it could also lead to miscommunication or lack of alignment among team members. Similarly, focusing solely on doing the right things does not guarantee that those tasks are accomplished efficiently. Finally, expediting schedules by working overtime might lead to burnout and reduced overall productivity, rather than true efficiency in managing tasks and resources.